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How to export mailbox or a folder to an archive pst file in Outlook


You may have a need to export a specific folder in a mailbox to an archive .pst file.
Check out the video and written instructions below on how to do this.


The Steps:

  1. Open Outlook
  2. Select the folder that you wish to export. 

    Note: If you are wanting to export your entire mailbox then select the top of the list name of your mailbox or refer to the video.
  3. Navigate to File > Open & Export 

  4. Select Import/Export 
  5. Select Export to a file > click next
  6. Select Outlook Data file (.pst) > click Next

  7. You can now Press next to export the folder / mailbox selected at step 2 or you can adjust your choice
  8. Click Next when happy to proceed with your selection
  9. Select the location and name of the export file (.pst) and ensure you can navigate to that selected location
  10. Also specify the options in regards to how to handle duplicates I recommend - Allow duplicate items to be created, but it depends on your export requirements.
  11. Click Finish when happy
  12. Before the export kicks off you will see the window below. Leave the password blank if you DON'T want a password otherwise set one.
  13. Once done Press OK to Start the export
  14. Once the export is complete, you will see the file within the directory chosen at step 10. Good Work!
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